We all know turning customers away is fatal for business but we can also agree that there is always room for improvement when it comes to customer care.

Top notch customer service skills are a given if you want to provide an unforgettable customer experience. Unfortunately, not many enterprises will admit that their inner processes or quality of provided services are the leading cause of steadily declining customer satisfaction.

Real-time customer support is essential

Gaining new customers is harder than getting new business from an established customer base, but established and loyal customers provide great opportunities in the digital age, such as customer referrals and word-to-mouth.

The most overlooked part of customer experience is one-on-one customer support sessions – it often gets substituted with almost rage inducing automated technology.

The rise of the multi-channel era made B2C communications easier: blogs, websites and social media. However, for most of your customers, social media and websites might be not personal enough. Nothing can substitute the satisfaction which comes from solving a problem though more personal communication channels. Make sure to focus your customer support effort on these three solutions:

  • The “old-school” phone call, it’s not going anywhere anytime soon
  • Live web-chat, it’s the “go-to” choice for the Y generation
  • Follow-up emails or other communication methods, to reassure the customer

It all comes down to embracing and nurturing real-time interaction channels. Once you do, you’ll quickly notice renewal rates rise up and you’ll gain a few more loyal customers at the same time.

Scout ahead

In order to successfully up-sell or cross-sell you need to scout ahead, going in blind, without gathering data regarding customer purchase habits is a recipe for failure.

Understand the needs and desires of the customer base; differentiate customer types (new, loyal, etc.). Customers will notice if you don’t do your homework which will result in lost opportunities.

Gathering intelligence and providing the customer with suitable options doesn’t always guarantee a sale, but it will leave a positive impression which in the future can result in a positive referral or a new sale.

Be flexible

Every company has a set of guidelines in place, especially for marketing or servicing customers – what most contact centre managers forget is that these are just guidelines, not set in stone rules.

Make these procedures more flexible for established customers as return business is good business – make it easier for them to give you just that.

Be flexible when it comes to pitching products or services – that’s it!

Broken promises

The biggest and most common mistake is over-selling your brand. Never do that as it just leads to broken promises and lost sales – oh, and bad press.

Learn to under-sell and exceed expectations; customer satisfaction does wonders.

Unfortunately sometimes, due to poor judgement, communication problems or “insert random excuse here” promises do get broken, and you fail to deliver. This is the time to atone for the sins and repair your relationship with the customer.

Common recovery tactics include these steps:

  • Admitting your mistake
  • Offering a genuine solution to the problem caused by the broken promise
  • Offering a refund to the customer
  • Offering free or discounted serviced or products, even if the customer took a refund

Leave personal problems at home

It’s hard, but personal problems should never interfere with customer interaction. Despite all the hardships you might be facing, contact centre agents need to remain polite, professional and most importantly reliable.

We at Opstalent think exceptional customer service is the backbone of a successful business, it’s time make it your priority as well!